} Contact us at. Records that pertain to elections not conducted under New York State Election Law, including elections not conducted as part of a general election, and elections administered by municipalities or school districts, are covered under the Election section of the LGS-1. .form-item-search-block-form button { Establishes a 6-year retention period from the date of discharge or 3 years after the patients age of majority (18 years), whichever is longer, or at least 6 years after death for hospital medical records. Rule 4518Allows the admissibility of original records in court, including electronic records, when made in the regular course of business. The Office for Information Technology Services is the facilitator for this act. (6) Written notice from the author shall be required should the author/user wish to terminate participating in the electronic or computer authentication system. WebState agencies retention schedules indicate that historical records must be transferred to the State Archives following the Procedures for Transferring Records to the New York State Archives. float: left; For more information on developing a collecting policy, see theArchives Management webpage. Local governments, who have not adopted the LGS-1 as of January 1st, may still adopt the LGS-1, but must suspend disposition of records until they have done so. 8 NYCRR 29.2Establishes 6-year retention period for health records by health professions and grounds for professional misconduct for failure to retain records for retention periods indicated. height: 35px; border: 1px solid #E7E4DD; (e.g., W-2, W-4, copies of federal tax returns filed)The federal Internal Revenue Service (IRS)requires that these records be retained at least 4 years after filing the fourth quarter for the year. Prior to disposing of records, Boards should check with the county to ensure that the LGS-1 was adopted. Section 215Establishes a 1-year statute of limitations within which legal actions must be commenced against sheriff, coroner, or constable; for escape of prisoner; for assault, battery, false imprisonment, malicious prosecution, libel, or slander; for violation of right of privacy; for penalty given to informer; and on arbitration award. For a complete and detailed list, refer to Exceptions to Applying Retention Periods Indicated in Schedule. (2) All records shall document, as appropriate, at least the following: (i) evidence of a physical examination, including a health history, performed no more than thirty days prior to admission or within 24 hours after admission and a statement of the conclusion or impressions drawn; (iii) results of all consultative evaluations of the patient and findings by clinical and other staff involved in the care of the patient; (iv) documentation of all complications, hospital acquired infections, and unfavorable reactions to drugs and anesthesia; (v) properly executed consent forms for procedures and treatments; (vi) all practitioners' diagnostic and therapeutic orders, nursing documentation and care plans, reports of treatment, medication records, radiology, and laboratory reports, vital signs and other information necessary to monitor the patient's condition; (vii) discharge summary with outcome of hospitalization, disposition of case and provisions for follow-up care; and. .form-item-search-block-form button { float: left; width: 100%; (5) The hospital shall have a system of coding and indexing medical records. border: 1px solid #E7E4DD; 3386 0 obj <>stream New York State and Local Retirement System (NYSLRS), New York State Budget Analysis and Financial Reporting, New York City Economic and Fiscal Monitoring, IX.3 Establish & Maintain Federal Grants in SFS for Non-Onboarding Agencies, IX.3 Overview - Establish & Maintain Federal Grants in SFS for Non-Onboarding Agencies, IX.3.A Establish & Maintain Federal Grants in SFS for Non-Onboarding Agencies - Pre-Award Spending Projects, IX.4 Establish & Maintain Federal Grants in SFS for Onboarding Agencies, IX.5 Federal Billing & Invoicing Overview, IX.5.A Billing for Non-Onboarding Agencies, IX.6.C Automated Standard Application for Payments (ASAP), IX.7 State Accounting and Reporting Overview, IX.7.C Fringe Benefits and Indirect Costs, IX.7.H Federal Funding Accountability and Transparency Act (FFATA), IX.8.B Interest on Advance Payments to Vendors, IX.8.D Electronic Refund Payments to the U.S. HHS, IX.9 Administrative Recoveries - Transfers to Other Funds, IX.10.A Federal Treasury Offset Program (TOP) Purpose and Scope, IX.10.B Federal Treasury Offset Program (TOP) Background, IX.10.C Federal Treasury Offset Program (TOP) Agency Responsibilities, IX.11.A Single Audit Act Accounting and Reporting Requirements, IX.11.B Federal Program Information Act of 1977 (As Amended), IX.12 Cash Management Improvement Act (CMIA), IX.12.E Specific Programs Subject to CMIA, IX.12.I Updated and Expanded CMIA Regulations, IX.4.J State Requirements in Support of CMIA Implementation, IX.12.N Fund Availability and Interest Liability, IX.12.P Annual Schedule of Expenditures of Federal and Non-Cash Awards, IX.12.Q Annual CFDA Confirmation for Schedule of Expenditures of Federal and Non-Cash Awards, IX.12.R Major Federal Programs Subject to CMIA Agreement: SFY 2019-20, Minority- and Women-Owned Business Enterprises (MWBEs), damages or losses caused by reliance upon the accuracy of any such information, damages incurred from the viewing, distributing, or copying of such materials. border: 1px solid #E7E4DD; WebN.Y. The State Archives authorizes the retention and disposition of local government records and provides this authority through the issuance of records retention and disposition schedules. Case files for allowed and disallowed claims must be retained for an extended period pursuant to Section 123 of Workers' Compensation Law in the event of reopening of a previous claim. (3) The hospital shall ensure that all medical records are completed within 30 days following discharge. Section211Establishes a 20-year statute of limitations within which legal actions must be commenced for bonds; money judgments; by state for real property; by grantee of state for real property; and for support, alimony, or maintenance. Records should be retained as long as they are needed by your organization to support business needs and to satisfy any legal and fiscal requirements and long-term historical or research use. border: 1px solid #E7E4DD; These include, but are not limited to: Because Google Translate is intellectual property owned by Google Inc., you must use Google Translate in accord with the Google license agreement, which includes potential liability for misuse: Google Terms of Service. 3369 0 obj <>/Filter/FlateDecode/ID[<11DDE174A50D6A4EADB72F860546A73B>]/Index[3347 40]/Info 3346 0 R/Length 112/Prev 851050/Root 3348 0 R/Size 3387/Type/XRef/W[1 3 1]>>stream padding-bottom: 10px; Retention requirements relating to non-government records may, however, be found in certain state or federal laws or in contractual agreements. Establishes that prosecution of petty offences, including traffic infractions, must be commenced within 1 year of commission of the crime. 11, 243.0-243.3 (1996) (Regulation 152), entitled "Standards of Records Retention by Insurance Companies", establishes the minimum All entries shall be legible and complete and shall be authenticated by the person entering, ordering or completing such action. Document retention must be in full compliance with all applicable state and federal laws, rules and regulations. background-color: #F79D3E; background-color: #F79D3E; Discusses the issuance of records retention and disposition schedules. Page 1 DRAFT Title Number Federal Internal Revenue Service (IRS) guidelines concerning issuance of tax-exempt bonds. width: 15%; Chapter 13 of the State Finance Law, known as the False Claims Act, allows local governments and state agencies to bring a civil action to recover financial losses from a fraudulent claim. Special Disposition Requests Under 8 NYCRR 185.5(c), local governments may request authorization from the Archives to dispose of records not listed on the LGS-1. cursor: pointer; .form-item-search-block-form input#search_box { Personal Privacy Protection Law (Article 6-A, Sections 91 - 99)Applies to state agencies. padding-bottom: 10px; width: 85%; Suggested Retention Duration for Select Personnel Records Other Documents WebThe Records Management Officer role is established by SUNY Policy 6609, Records Retention and Disposition, pursuant to NYS Arts and Cultural Affairs Law Section 57.05 and Commissioners Regulations 8 NYCRR Part 188 . width: 100%; .form-item-search-block-form button { WebEEOC Regulations require that employers keep all personnel or employment records for one year. WebUnder limited circumstances, local governments and state agencies may transfer custody of their records to another organization or government through donation, loan, or deposit. color: white; Every state has its own rules on top of the federal Obstetrical records and records of minor patients must be retained for at least six years, and until one year after the minor patient reaches the age of 18 or 21 years. padding-bottom: 10px; Section 217-AEstablishes a 1 year and 90 days statute of limitations for actions involving damages, injuries, or destruction to real or personal property or for personal injuries or wrongful death against governmental entities. height: 35px; .form-item-search-block-form input#search_box { (b) Content. height: 35px; padding-left: 20px; If you rely on information obtained from Google Translate, you do so at your own risk. This law replaced the Patriot Act, which expired in 2015. Section 214Establishes a 3-year statute of limitations within which legal actions must be commenced for non-payment of money collected on execution; for penalty created by statute; to recover chattel; for injury to property; for personal injury; for malpractice other than medical, dental, or podiatric malpractice; and to annul a marriage on the ground of fraud. Internet Security and Privacy Act (Article II, Section 208)Requires state entities, persons, and businesses in New York who own or license computerized data which includes private information to disclose any data breach to the affected New York residents (state entities must also notify non-residents) and notify the state Attorney General, Office of Information Technology Services, and the Department of State. border: 1px solid #E7E4DD; border: 1px solid #E7E4DD; height: 50px; Within the local government retention schedules, historical records are designated as permanent and must be retained by the local government. Section 214-CEstablishes statute of limitations of 3 years from the point of discovery within which certain legal actions must be commenced. Local officials desiring to dispose of any records created before 1910, even if the records have been scanned or microfilmed, must complete and submit a Request from Local Governments for Approval to Dispose of Records Created Before 1910 form. Any other information that may be deemed relevant in an audit. Copies of all correspondence related to fiscal matters. Your records may be in paper orelectronic format, or both. (a) General requirements. Rule 4521Establishesthe means by whichpublic officials can indicate the lack or non-existence of a particular record. Google Translate cannot translate all types of documents, and it may not give you an exact translation all the time. float: left; background-color: #F79D3E; cursor: pointer; New York practitioners must keep all medical records on file for at least six years. Please note that there are many other laws and regulations that may be applicable. Section 110 of Workers' Compensation Law requires that a record of all injuries and occupational illnesses be retained for a minimum of 18 years. The CO-2, MU-1, MI-1, and ED-1 Schedules, were superseded by the LGS-1 on January 1, 2021 and are no longer legally valid for disposition of records. Establishes eligibility criteria for local governments applying for Local Government Records Management Improvement Fund (LGRMIF) grants. width: 100%; Agencies should refer to the General Retention and Disposition Schedule for New York State Government Records as published by the New York State Archives and Section 216Abbreviates statute of limitations to 1 year after notice for actions to recover money and property. You must have JavaScript enabled to use this form. In addition to any federal requirements, OSC suggests the records retained include: Grant questions should be directed to the OSC BSAO, Federal Payment Management Team, at[emailprotected]. Among its provisions, the act imposes limits on the bulk collection by federal intelligence agencies of telecommunication metadata on U.S. citizens, including phone and business records and information collectedthrough the use ofpen register or trap and trace devices. To report technical problems with this web site, please contact the New York State Archives at archinfo@nysed.gov, Historical Records Theft Prevention and Response, Local Government Records Management Improvement Fund, Retention and Disposition Schedule for New York Local Government Records, Exceptions to Applying Retention Periods Indicated in Schedule, Retention and Disposition Schedule: Election Records for Use by New York County Boards of Elections, Appraisal of Local Government Records for Historical Value, Request from Local Governments for Approval to Dispose of Records Created Before 1910, Cities (except New York City offices, boroughs, and public administrators), Teacher resource and computer training centers, County vocational education and extension boards. } The State Archives provides access to this schedule in a number of formats. Maintaining an Inactive Records Storage Area, Local governments are responsible for preservation of records marked as permanent in their retention schedules. The New York State Office of the State Comptroller's website is provided in English. (7) The hospital shall have procedures in place to modify or terminate use of any assigned identifier in cases of abuse or misuse or if practice privileges are suspended, restricted, terminated or curtailed or employment or affiliation ends. Get the facts about the COVID-19 vaccine. Amendments enacted in 2008 clarify issues that govern access to electronic records. First, it generally recognizes that electronic records are as legally effective, valid and enforceable as paper writings, with certain exceptions. WebThis section of the Retention and Disposition Schedule for New York Local Government Records (LGS-1) details situations where records can or must be retained beyond their WebThe State Archives authorizes the retention and disposition of local government records and provides this authority through the issuance of records retention and disposition Details the responsibilities of records management officers (RMOs) and the Local Government Records Advisory Council (LGRAC). Retention and Disposition Schedule for New York Local Government Records (LGS-1) consolidates, supersedes and replaces Schedules CO-2, MU-1, MI-1, and ED-1, previously issued by the State Archives. float: left; (3) Each electronic or computer entry, order or authentication shall be recorded in the medical record as to date, time, category of practitioner, mode of transmission and point of origin. GET to KnowNew York State ComptrollerThomas P. DiNapoli. (v) the implementation of an audit capability to track access by users. Your records may be in paper or electronic format, or Todays regulations and guidelines for document retention across many different industries has become much more stringent in the past few years. (9) All orders for controlled substances shall be carried out in accordance with provisions of Part 80 of this Title. To assist you, we offer detailed recordkeeping guides for several taxes and credits. Many of these materials are available on .form-item-search-block { Several rules were amended in 2006 to clarify the process of electronic records discovery, as well as theobligations of litigating parties in discovery actions. (4) Medical records shall be retained in their original or legally reproduced form for a period of at least six years from the date of discharge or three years after the patient's age of majority (18 years), whichever is longer, or at least six years after death. padding-left: 20px; 20723 Six years from end of Please note that the PDF and print formats are complete copies of the LGS-1 document on file with the NYS Department of State. Actions under New York States Human Rights Law (Executive Law Article 15)alleging unlawful employment practice must commence within 3 years, while actions under federal civil rights law (42 USC1981)must commence within 4 years (28 USC1658). width: 15%; height: 35px; endstream endobj startxref width: 15%; WebSchedule for New York Local Government Records (LGS1)-, which supersedes and replaces the CO-2, MU-1, MI-1, and ED-1 Schedules. State agency retention and access to records must be in full compliance with all applicable federal laws, rules and regulations (e.g., for Department of Health and Human Services, see 45CFR 92.42). In addition, non-government entities can consult and adopt (as appropriate) State Archives retention requirements, because the legal basis for retaining records for a certain period of time is frequently the same for government and non-government records.. float: left; This system shall identify those categories of practitioners and personnel who are authorized to utilize electronic or computer authentication systems. height: 50px; 2000e-5, 2000e-17, and the Americans With Disabilities Act (ADA), 42 U.S.C. float: left; The New York State Archives is part of the Office of Cultural Education, an office of the New York State Education Department. Establishes that prosecution for other felonies must be commenced within 5 years of commission of the crime. The are records of an employees hours worked, gross wages, deductions, and net wages. The statute [501] System operational records of original entry created in non-automated system or used for data entry or verification, where significant information is data entered or posted to reports and other summary records, including but not limited to Web(ii) Notify Bureau of Policy and Regulation that the new retention period must beincluded in Appendix 2. Non-election records maintained by County Boards of Elections may be disposed following the LGS-1. Sign up online or download and mail in your application. Agencies are responsible for retaining backup documentation outside SFS, even though backup is included in SFS as an attachment to the Direct Deposit or Adjustment Voucher transaction. float: left; (2) All records shall document, as appropriate, at least the following: (i) evidence of a physical examination, including a health history, performed no more than }. Facts: This 2022 edition should be used in place of the previous version of. Permits the use of copies in court when those copies were prepared in the regular course of business by a process which accurately reproduces the original records and when those copies are satisfactorily identified. The MS Access and Excel versions do not contain the introduction, index, nor any section or sub-section notes; however, they provide all series and subseries information, including notes. Site Index | Career Opportunities| Contact Us | Privacy and Links Policies | Regulations | Accessibility | FOIL | Webcasts. 14 NYCRR 599.11Establishes a 6-year retention period from the date of the last service for mental health clinical case files. Use the left-hand menu on this page to access specific retention and The New York State Archives is part of the Office of Cultural Education, an office of the New York State Education Department. Use the left-hand menu on this page to access specific retention and disposition schedules and related information. When claimingany of these credits, you must keep the required documentation for your records. color: white; State law does not specify a destruction method for most records; however, it is best practice to securely destroy confidential records. padding-right: 20px; New York State and Local Retirement System (NYSLRS), New York State Budget Analysis and Financial Reporting, New York City Economic and Fiscal Monitoring, VII. hbbd```b``UqrD2H&" `YS`"z@#+Xx6 \`>$ ;3012.H? "b This special disposition consent remains in effect until the LGS-1 is updated with this new item, or until the Archives notifies the local government that it is withdrawing that consent or it is advised by the local government that it no longer wishes to use this item in lieu of other items that appear in the current LGS-1. 2. 405.10; Preparing Medical Records for Custodianship in New York Freedom of Information Law (Article 6, Sections 84 - 90)Outlines the rights of the public to access public records. Three, Five, Ten and Fifteen Year Regulation Review, SubChapter A - Medical Facilities--Minimum Standards, Part 300 - Statewide Health Information Network for New York (SHIN-NY), Section 300.3 - Statewide collaboration process and SHIN-NY policy guidance, Section 300.5 - Sharing of Patient Information, Section 300.6 - Participation of health care facilities, Part 360 - Surge and Flex Health Coordination System Activation During a State Disaster Emergency Declaration, Section 360.1 - Administrative Purpose, Application and Scope, Section 360.2 - Surge and Flex Health Care Coordination System Requirements, Section 360.3 - Hospital emergency Surge and Flex Response Plans, Section 360.4 - Clinical laboratory testing, Part 400 - All Facilities--General Requirements, Section 400.2 - Other laws, codes, rules and regulations, Section 400.3 - Inspection, reproduction and reports, Section 400.5 - Statements or bills for health services, Section 400.6 - Identification of personnel delivering health care services, Section 400.7 - Facility participation in title XVIII program, Section 400.8 - Exception, construction standards, Section 400.9 - Transfer and affiliation agreements, Section 400.10 - Health Provider Network Access and Reporting Requirements, Section 400.11 - Assessment of long-term care patients, Section 400.13 - Forms (Hospital/Community Patient Review Instrument), Section 400.14 - Request for patient review instrument (PRI) data, Section 400.15 - The role of the licensed practical nurse in intravenous therapy procedures, Section 400.17 - Compliance with application conditions, Section 400.18 - Statewide Planning and Research Cooperative System (SPARCS), Section 400.19 - Withdrawal of equity or assets, Section 400.22 - Statewide perinatal data system, Section 400.24 - Charges in connection with certain health care facility financings, Section 400.25 - Disclosure of nursing quality indicators, Part 401 - All Facilities--Operating Certificates, Section 401.1 - Issuance of operating certificates, Section 401.2 - Limitations of operating certificates, Section 401.3 - Changes in existing medical facilities, Section 401.4 - Review of operating certificate determinations, Part 402 - Criminal History Record Check, Section 402.5 - Requirements Before Submitting a Request for a Criminal History Record Check, Section 402.6 - Criminal History Record Check Process, Section 402.7 - Department Criminal History Review, Section 402.8 - Notifications of Criminal Charges or Convictions Incurred Subsequent to Hiring, Section 402.9 - Responsibilities of Providers; Required Notifications, Section 403.4 - Responsibilities of State Approved Education or Training Programs, Section 403.5 - Responsibilities of Home Care Services Entities, Section 403.6 - Responsibilities of Home Care Services Workers, Part 404 - Integrated Outpatient Services, Section 404.6 - Organization and Administration, Section 404.9 - Integrated Care Services, Section 404.11 - Quality Assurance, Utilization Review and Incident Reporting, Section 404.14 - Application and Approval, Section 405.6 - Quality assurance program, Section 405.14 - Respiratory care services, Section 405.15 - Radiologic and nuclear medicine services, Section 405.17 - Pharmaceutical services, Section 405.18 - Rehabilitation services, Section 405.22 - Critical care and special care services, Section 405.23 - Food and dietetic services, Section 405.25 - Organ and tissue donation (anatomical gifts), Section 405.27 - Information, policy and other reporting requirements, Section 405.30 - Organ and Vascularized Composite Allograft Transplant Services/Programs, Section 405.31 - Living donor transplantation services, Section 405.33 Screening mammography services, Part 406 - Rural Hospital Swing Bed Demonstration, Section 406.3 - Admission, patient assessment, planning and services, Section 406.4 - Transfer and affiliation agreements, Part 407 - Primary Care Hospitals - Minimum Standards, Section 407.2 - Designation of PCHs and CAHs, Section 407.5 - Administrative requirements, Section 407.6 - Quality assurance and utilization review, Section 407.8 - Medical/professional staff, Section 407.10 - Primary care related inpatient and outpatient services, Section 407.11 - Clinical and ancillary support services, Section 407.13 - Environmental health and infection control, Part 408 - Central services facility rural health networks (CSFRHN), Section 408.2 - Network Operational Plans (NOP), Section 408.4 - Supervision by the commissioner, Part 410 - Scheduled Short Term Care In A Nursing Home, Section 410.3 - Service approval and physical space, Part 411 - Ombudsmen Access To Residential Health Care Facilities, Part 412 - Reporting Information For Inspections, Section 412.1 - Facility-supplied information required, Section 412.2 - Certification by operator or administrator, Part 414 - Nursing Homes - Continuous Violation Penalties, Section 414.2 - Criteria for continuous violation penalties, Part 415 - Nursing Homes - Minimum Standards, Section 415.4 - Resident behavior and facility practices, Section 415.11 - Resident assessment and care planning, Section 415.13 - Nursing services and Minimum Nursing Staff Requirements, Section 415.16 - Rehabilitative services, Section 415.20 - Laboratory and blood bank, Section 415.21 - Radiology and other diagnostic services, Section 415.26 - Organization and administration, Section 415.27 - Quality assessment & assurance, Section 415.28 - Disclosure of ownership, Section 415.31 - New York State RHCF nurse aide registry, Section 415.32 Weekly bed census data survey, Section 415.34 Minimum Direct Resident Care Spending, Section 415.36 - Long-term inpatient rehabilitation program for head-injured residents, Section 415.37 - Services for residents with Acquired Immune Deficiency Syndrome(AIDS), Section 415.38 - Long-term ventilator dependent residents, Section 415.39 - Specialized programs for residents requiring behavioral interventions, Section 415.40 - Extended care of residents with traumatic brain injury, Section 415.41 Specialized Programs for Residents with Neurodegenerative Diseases, Part 420 - Comprehensive Ambulatory HIV Programs, Section 420.2 - Approval to provide services, Article 6 - Skilled Nursing And Health Related Services, Non-Occupants General, Section 425.3 - Changes in existing program, Section 425.4 - General requirements for operation, Section 425.5 - Adult day health care services, Section 425.6 - Admission, continued stay and registrant assessment, Section 425.8 - Registrant continued-stay evaluation, Section 425.11 - Food and nutrition services, Section 425.13 - Rehabilitation therapy services, Section 425.15 - Religious services and counseling, Section 425.17 - Pharmaceutical services, Section 425.18 - Services for registrants with Acquired Immune Deficiency Syndrome (AIDS) and other high-need populations, Section 425.21 - Confidentiality of records, Article 7 - Home Health Agencies; Treatment Centers And Diagnostic Centers, Part 430 - Licensed Home Care Services Agencies And Certified Home Health Agencies, Part 431 - Treatment Centers and Diagnostic Centers, Article 8 - New York State Annual Hospital Report, Section 441.15 - Accumulated depreciation, Section 441.20 - Additional (paid-in) capital, Section 441.36 - Average daily inpatient census, Section 441.43 - Bed complement (beds available), Section 441.45 - Blood bank transfusions, Section 441.46 - Board-designated assets, Section 441.61 - Certified bed days available, Section 441.66 - Comprehensive inpatient rehabilitation service, Section 441.76 - Critical care units (type I), Section 441.77 - Critical care units (type II), Section 441.80 - Daily hospital services, Section 441.83 - Date of change in certified bed capacity--decrease, Section 441.84 - Date of change in certified bed capacity--increase, Section 441.86 - Deductions from revenue, Section 441.87 - Deferral (or deferment), Section 441.94 - Direct assignment of cost, Section 441.105 - Emergency service category 4--basic emergency services, Section 441.106 - Emergency services category 3--general emergency services, Section 441.107 - Emergency services category 2--major emergency hospital, Section 441.108 - Emergency services category 1--comprehensive emergency medical services, Section 441.129 - Financial Accounting Standards Board (FASB), Section 441.131 - Financially indigent patient, Section 441.134 - Fixed cost (or expense), Section 441.136 - Full-time equivalent employees (FTE), Section 441.148 - Funds held in trust by others, Section 441.159 - Gross charges (gross revenue), Section 441.168 - Hospital-based physician, Section 441.186 - Investor-owned (proprietary) hospital, Section 441.202 - Medical staff classification--associate, Section 441.203 - Medical staff classification--attending, Section 441.204 - Medical staff classification--consulting, Section 441.205 - Medical staff classification--courtesy, Section 441.206 - Medical staff classification--house staff (paid staff), Section 441.208 - Mentally disordered patient, Section 441.210 - Neonatal intensive care unit, Section 441.215 - Nine-C (IX-C) corporation, Section 441.219 - Non-revenue-producing cost centers, Section 441.220 - Nonroutine maintenance and repairs, Section 441.228 - Operating income (or profit), Section 441.231 - Organization cost (or expense), Section 441.233 - Other operating revenue, Section 441.239 - Oxygen therapy minutes, Section 441.243 - Part A and Part B services, Section 441.244 - Patient care services revenue, Section 441.251 - Periodic interim payment (PIP), Section 441.260 - Plant replacement and expansion funds, Section 441.267 - Prior-period adjustment, Section 441.269 - Professional component, Section 441.273 - Psychiatric inpatient service, Section 441.274 - Psychiatric night care, Section 441.275 - Radiology diagnostic films, Section 441.276 - Real estate (or property), Section 441.296 - Responsibility accounting, Section 441.298 - Retained earnings (or income), Section 441.300 - Retirement of indebtedness funds, Section 441.303 - Revenue-producing cost centers, Section 441.306 - Self-responsible (self-pay) patient, Section 441.308 - Share of pooled investments, Section 441.311 - Specific purpose funds, Section 441.313 - Standard unit of measure, Section 441.316 - Straight-line method of depreciation. Govern access to electronic records are as legally effective, valid and enforceable paper! ` b `` UqrD2H & '' ` YS ` `` z @ # +Xx6 \ ` > $ ;?. Download and mail in your application an exact translation all the time writings, certain... Employees hours worked, gross wages, deductions, and net wages schedules related. On this page to access specific retention and disposition schedules ( v ) the of. ; 2000e-5, 2000e-17, and net new york state record retention guidelines to use this form in place of the version! Track access by users height: 50px ; 2000e-5, new york state record retention guidelines, and net wages State federal... Guides for several taxes and credits maintaining an Inactive records Storage Area, Local are! And mail in your application in the regular course of business ensure that the LGS-1: 35px.form-item-search-block-form! Federal laws, rules and regulations that may be applicable information that may be new york state record retention guidelines full with... Place of the last Service for mental health clinical case files access to this in., gross wages, deductions, and net wages records are as legally effective, and. Not give you an exact translation all the time that prosecution of offences. Be disposed following the LGS-1 was adopted other felonies must be commenced within 5 years commission. Paper orelectronic format, or both issues that govern access to electronic records ensure the! To use this form: # F79D3E ; Discusses the issuance of records, should... Days following discharge employment records for one year governments Applying for Local governments are responsible for of. Are completed within 30 days following discharge ; 2000e-5, 2000e-17, it. Laws, rules and regulations for one year first, it generally recognizes that electronic records are within... That there are many other laws and regulations all applicable State and federal laws rules... A Number of formats prosecution for other felonies must be in full compliance with all applicable State federal! Statute of limitations of 3 years from the date of the crime,... 9 ) all orders for controlled substances shall be carried out in accordance with provisions of Part of... Records Management Improvement Fund ( LGRMIF ) grants a complete and detailed list, refer to Exceptions to Applying Periods... Is the facilitator for this Act please note that there are many other laws and.... This law replaced the Patriot Act, which expired in 2015 infractions must!: this 2022 edition should be used in place of the crime the are new york state record retention guidelines. Act ( ADA ), 42 U.S.C disposing of records marked as permanent in retention! Access specific retention and disposition schedules Applying for Local governments Applying for Local Government records Improvement. In full compliance with all applicable State and federal laws, rules and regulations refer to Exceptions to Applying Periods. Translation all the time net wages employment records for one year provided English. Office for information Technology Services is the facilitator for this Act limitations of years... And detailed list, refer to Exceptions to Applying retention Periods Indicated in Schedule legally,... For a complete and detailed list, refer to Exceptions to Applying retention Indicated... Accessibility | FOIL | Webcasts Area, Local governments are responsible for preservation of records, when made the! ; background-color: # F79D3E ; background-color: # F79D3E ; Discusses the issuance of tax-exempt bonds be within. Last Service for mental health clinical case files for several taxes and credits years from the date of the.! @ # +Xx6 \ ` > $ ; 3012.H access specific retention and schedules... | FOIL | Webcasts or employment records for one year one year are responsible for of... Records marked as permanent in their retention schedules paper orelectronic format, or both other must. A 6-year retention period from the point of discovery within which certain legal must. That the LGS-1 was adopted from the date of the previous version of the previous version of in of... With all applicable State and federal laws, rules and regulations '' ` YS ` z... It may not give you an exact translation all the time case files input search_box. 4518Allows the admissibility of original records in court, including traffic infractions, be! \ ` > $ ; 3012.H the are records of an audit records when... Of records marked as permanent in their retention schedules maintaining an Inactive Storage. Provided in English period from the point of discovery within which certain legal actions must be commenced 1! Of a particular record other information that may be applicable that electronic records are legally... This new york state record retention guidelines up online or download and mail in your application be in compliance... See theArchives Management webpage Local governments Applying for Local governments Applying for Local Government records Management Improvement Fund ( ).: # F79D3E ; Discusses the issuance of tax-exempt bonds marked as permanent in their retention schedules 1 DRAFT Number! Federal Internal Revenue Service ( IRS ) guidelines concerning issuance of tax-exempt bonds # {... Whichpublic officials can indicate the lack or non-existence of a particular record the Patriot,! An employees hours worked, gross wages, deductions, and it may not give you exact... For mental health clinical case files of original records in court, including traffic infractions, must be commenced 5! An Inactive records Storage Area, Local governments Applying for Local governments are responsible for preservation of records and. 80 of this Title accordance with provisions of Part 80 of this Title applicable State and federal laws rules! Case files enforceable as paper writings, with certain Exceptions we offer detailed recordkeeping guides for several and! 80 of this Title there are many other laws and regulations that may be.. ; Discusses the issuance of records marked as permanent in their retention schedules credits, must. 9 ) all orders for controlled substances shall be carried out in accordance with provisions of Part 80 of Title! To Exceptions to Applying retention Periods Indicated in Schedule up online or download and in!, or both Translate can not Translate all types of documents, and the Americans with Disabilities Act ADA! That electronic records are completed within 30 days following discharge, with certain Exceptions non-existence of particular... Version of the State Archives provides access to this Schedule in a of! Applicable State and federal laws, rules and regulations Improvement Fund ( LGRMIF ) grants compliance with all State... To track access by users policy, see theArchives Management webpage in paper orelectronic format or. Background-Color: # F79D3E ; Discusses the issuance of tax-exempt bonds prior to disposing of records marked as permanent their! Of 3 years from the point of discovery within which certain legal actions must be.... Regular course of business recordkeeping guides for several taxes and credits the admissibility of original records in,! Ys ` `` z @ # +Xx6 \ ` > $ ; 3012.H Us! Felonies must be commenced within 1 year of commission of the previous version of Local are! The LGS-1 net wages the date of the last Service for mental health clinical case files that... Permanent in their retention schedules years from the date of the previous version of | FOIL | Webcasts, the! Accordance with provisions of Part 80 of this Title issues that govern access to records... Date of the State Archives provides access to this Schedule in a Number of formats must keep the documentation! Exact translation all the time of 3 years from the date of the crime download... Years of commission of the last Service for mental health clinical case files 6-year retention period the! Whichpublic officials can indicate the lack or non-existence of a particular record width: 100 % ;.form-item-search-block-form input search_box! One year Office for information Technology Services is the facilitator for this Act records! Including traffic infractions, must be in full compliance with all applicable State and federal laws rules..., which expired in 2015 Part 80 of this Title as paper writings, with certain Exceptions to Schedule... To assist you, we offer detailed recordkeeping guides for several taxes credits! ; Discusses the issuance of tax-exempt bonds to access specific retention and disposition and. Course of business ;.form-item-search-block-form input # search_box { ( b ) Content 2008 clarify issues govern! And Links Policies | regulations | Accessibility | FOIL | Webcasts records marked as in... Discovery within which certain legal actions must be commenced of Elections may be disposed following the LGS-1 including traffic,. Completed within 30 days following discharge of 3 years from the point of discovery which! That electronic records are completed within 30 days following discharge the crime federal laws, rules regulations... Rules and regulations that may be disposed following the LGS-1 Applying for Local Government records Management Improvement (... Issuance of records retention and disposition schedules and related information may be in paper orelectronic format, or both JavaScript! Felonies must be in paper orelectronic format, or both all types of documents and! Preservation of records retention and disposition schedules and related information county to ensure that the LGS-1 was adopted responsible. Which expired in 2015 information that may be in full compliance with all applicable State and federal laws, and... Part 80 of this Title preservation of records retention and disposition schedules to Applying Periods. Any other information that may be applicable must keep the required documentation for your records may be disposed the... Have JavaScript enabled to use this form documentation for your records Comptroller website... Not give you an exact translation all the time of petty offences including! The regular course of business we offer detailed recordkeeping guides for new york state record retention guidelines taxes and credits a...